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FMLADocs

FMLADocs Privacy Policy: Transparent and HIPAA-Compliant Practices

FMLADocs, LLC, on its own behalf and on behalf of its affiliates and/or wholly owned subsidiaries including but not limited to FMLADocs, LLC (collectively referred to as “FMLADocs”, “we”, “us”, or “our”), owns and operates the websites located at FMLADocs.com, FMLADocs.com and various mobile applications (collectively, the “Website” or “Websites”). Through these Websites, we offer various online services that enable visitors to the Websites (“you” or “Visitors”) to receive access to various types of healthcare information and information about our services (“Services”).

Applicability of this privacy policy

This Web and Mobile Privacy Policy (“Privacy Policy”) describes what information FMLADocs collects about Visitors on the publicly available portions of the Websites and how that information is used.

This Privacy Policy does not apply to information collected from Visitors who register and log in (“Members”) to the password-protected and secure portions of our websites and mobile applications (“Secure Platforms”). These Secure Platforms allow Members to perform certain transactions (e.g. initiate a case) and use our Services. All information stored and collected by FMLADocs or added by our Members into such Secure Platforms is identifiable, protected health information (PHI) and therefore governed by the Health Insurance Portability and Accountability Act (“HIPAA”). How FMLADocs uses and discloses such PHI shall be in accordance with our Notice of Privacy Practices. For example, if you have consented to import data from Heally into the Secure Platform, you should review our Notice of Privacy Practices to understand how we use and disclose such PHI. Specifically, FMLADocs will not use or disclose information received from HealthKit for advertising, marketing, or other user-based data mining purposes and will not combine it with other data and sell it.

Agreement to this privacy policy

Your access and use of the Websites are subject to your agreement with this Privacy Policy and the Web and Mobile Terms and Conditions. By using the Website, you expressly agree to the terms of this Privacy Policy and consent to the collection and use of information as discussed in this Privacy Policy.

If you do not agree with this Privacy Policy, please do not use or access the Websites for any purpose. Please print a copy of this Privacy Policy for your records.

Modifications to this privacy policy

FMLADocs may revise this Privacy Policy regarding the collection of information at any time. Should this Privacy Policy change materially, FMLADocs will give notice to you by posting a notice regarding the new policy on the Websites. The revised Privacy Policy will be effective as of its posting unless otherwise stated.

By accessing or using the Website after such changes are posted you agree to all such changes.

Collection, Use, and Disclosure of Information

Either FMLADocs or a third-party vendor on behalf of FMLADocs may automatically collect information while Visitors browse the Websites. We may collect such information by tracking, or asking a third-party vendor to track, your click-stream activity when such information is not tied to a user ID through the use of “cookie” technology or by tracking internet protocol (IP) addresses, as explained below.

Because we want our Websites to better serve Visitors’ needs, we collect some basic information about Visitors and their devices, including, but not limited to:

  • IP address (the computer’s address on the Internet)
  • Operating system (e.g. Windows)
  • Browser software (e.g. Chrome, Firefox)
  • Internet Service Provider (e.g. Verizon)
  • Geographic location (e.g. Chicago, Illinois)
  • Type of device (e.g. iPad, desktop)
  • Mobile device crash information
  • Locale and language of device and whether it has fingerprint/face sensors
  • Dates and time you accessed and used the Website, features you used in the Website, and how long you use the Website overall
  • Links you click and pages you view within the Website
  • Pages you view before and after you leave the Website

We use this information to continuously enhance our Websites and to better serve our Visitors’ needs. For example, we use this information to know what browsers people most commonly use, what pages are most often visited, and what functionality is most used. Some of the information we collect from Visitors, such as IP Addresses, may be considered identifiable personal information (“Personal Information”). Additionally, there are times on our Website that Visitors are able to voluntarily submit Personal Information, such as their name, phone number, and/or email address in order to obtain more information from FMLADocs. We may remove personal identifiers from your Personal Information and maintain and use it in a de-identified form (“De-Identifiable Information”). De-Identifiable Information and Personal Information are collectively referred to throughout this Privacy Policy as “Information”.

The Information collected from Visitors on our Websites may be shared with our suppliers and vendors and used in the aggregate to create summary statistics that help us analyze the Websites’ usage trends, assess what information is of most and least importance, determine technical design specifications, arrange the Websites in the most user-friendly way, and identify system performance or problem areas.

By continuing to use the Websites, you hereby consent to the use and disclosure of your Information as set forth below:

  • within FMLADocs or with our service providers such as a cloud service provider in Canada or the United States for data storage;
  • with our financial, insurance, legal, accounting, or other advisors that provide professional services to us;
  • to respond to a subpoena, order, legal process, or government request;
  • to protect, establish or exercise our legal rights or defend against legal claims;
  • to investigate, detect, suppress, prevent or take action regarding illegal or prohibited activities, suspected fraud, and situations involving potential threats to the reputation or physical safety of any person;
  • if we are to be sold, merged, or amalgamated or substantially all of our assets are to be sold or disposed of, your personal information may be transferred to a potential purchaser if, and to the extent necessary, it is required for the purposes of deciding whether to proceed with the proposed transaction and completing it. If such a sale, merger, acquisition, or disposal is completed, we will use reasonable efforts to direct the transferee to use the personal information you have provided to us in a manner that is consistent with this Privacy Policy. Following such a sale or transfer, you may contact the entity to which we transferred your personal information with any inquiries concerning the processing of that information; or
  • as otherwise required by law.

Cookies

Like many companies, we use “cookies” to help you better navigate the Websites. A “cookie” is a small piece of information sent by FMLADocs’ web-based applications that are stored by your web browser on your computer’s hard drive. Cookies enhance your online experience by saving your preferences while you are visiting a particular Website. The cookies do not contain any identifiable information and cannot profile your system or collect information from your hard drive. Most Internet browsers automatically accept cookies, but you can set your browser to refuse them or to alert you when they are being sent.

For more information about the cookies that are used on the Websites and your ability to opt out of the use of those cookies, please see FMLADocs’ Cookies Policy.

Your Rights Regarding Your Personal Information

Amendment. We do not share your personal information with third parties or affiliates for marketing or promotional purposes. We may share your information with our service providers or subcontractors solely for the purpose of delivering the services you requested. You have a right to request that FMLADocs amend or delete the Personal Information it collects from your use of the Websites if you believe it is incorrect or incomplete, and you may request an amendment or deletion for as long as the Personal Information is retained by FMLADocs. You must submit your request in writing to FMLADocs and provide a reason to support the requested amendment. FMLADocs may, under certain circumstances, deny your request by sending you a written notice of denial.

Withdrawal of Consent. Subject to applicable law, you may withdraw your consent to the uses and disclosures of Personal Information as outlined in this Privacy Policy. You must submit your request in writing to FMLADocs. Withdrawing consent does not invalidate consent to any collection, use, or disclosure of Personal Information to which you consented before consent was withdrawn. If you withdraw consent or refuse further consent, FMLADocs’ ability to offer services to you may be limited.

How to contact us?

Questions or comments regarding this Policy should be submitted to the FMLADocs Privacy Officer by mail or electronic means as follows:

FMLADocs Privacy Officer
FMLADocs, LLC.
919 North Market Street, Suite 950
Wilmington, DE 19801
[email protected]